Move posts to separate folder, update URLs to use slugs
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layout: "../layouts/BlogPost.astro"
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title: "Picking your brain: Cold call email etiquette"
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slug: cold-call-email
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description: 'I get a LOT of emails from people asking to "pick my brain." Here is how I wish people would approach this.'
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added: "Jul 20 2015"
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tags: [advice]
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---
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I love meeting with people. Coffee chats with different people is so fun!
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But, unfortunately, I don't scale well. After talking with my friend
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[Rebecca Garcia](http://www.geekgirlweb.com/), I realized I wasn't alone in
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this. As you get more involved with work and the community, a coffee chat isn't
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just a one-off, it's a constant stream of requests.
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I've slowly gotten better at handling them, I use [Assistant.to](http://www.assistant.to/)
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to schedule things and try to only meet with people a max of twice a week, but
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that's created *quite* the backlog.
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So, this is a post for you, the meeting requester, and for the benefit of you
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and myself/anyone busy to whom you might be reaching out. This is how to ask a
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busy person for a coffee chat.
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### 1. Be specific.
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Don't just email someone saying, "Hey, I saw you once, and I'd like to pick your
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brain! I'm free tomorrow."
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I don't know what you mean.
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You could want to literally pick pieces of their brain out for all I know. Not
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to be dramatic. But you didn't specify.
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Make sure you say *how* you met the person you're contacting, and why you're
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contacting them. Simple stuff. Big impact.
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### 2. Be flexible.
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You're asking the person to meet you and take time out of their day. So, you
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should work with their schedule! Give them several options, let them pick a
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location (or pick one that's convenient for them), give them an out, and don't
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be sad if they aren't able to meet with you for a while (if at all).
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At that point, just email them your questions or whatever, and have hope that
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they'll email you back!
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### 3. Don't be afraid to ping them if they haven't gotten back to you in a week.
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If someone emails me for a nonspecific coffee chat and I have a bunch of other
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emails that day, I might not get back to them for a while. I personally really
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appreciate pings. It's a friendly reminder, and it puts you back on someone's
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radar. Now, if the busy person doesn't get back to you after a couple pings,
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don't fret, and again, don't be sad. They're busy for a reason! There's plenty
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of other fish in the sea. And people in the world, if fish isn't your thing.
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### 4. Be prepared.
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If you're nonspecific in your email, that can be frustrating for a busy person
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among their mass amounts of meet up requests. Outside of being specific, be
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prepared. If they reply back with questions about what you mean, or with
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details, be ready to give that information up right away. This is both for your
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benefit and theirs, because you want to get the most out of it, and they want to
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give relevant, efficient information and advice!
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### That's it.
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A *much* better email is something like, "hey, I'm interested in how you got to
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where you are today. I'm a ________ at ________, I met you at/read about you in
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________ and I just have a few questions about what classes I should take/which
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role I should follow/how I should format my resume. Could we meet for coffee?
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My treat! I'm pretty free over the next few weeks, Tuesdays and Thursdays are
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best! I know you're a busy bee, so I can work around your schedule.
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Let me know, and see you soon."
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This is clear, it gives options for dates, it gives an out, and it lets the
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person know what you want from them. If I got this email, I would meet with you.
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Good luck!
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